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Want to Hold an Event?

Promote your event for free on this website. Follow the simple procedure to create a listing and remember to keep us up to date with any changes. All event listings will be checked and verified by the Website Administrator prior to being displayed on this site. Find out more about registering and listing your event.

Events Coordinator

For assistance with event planning, marketing, funding advice and Opotiki District Council requirements contact:

Permits and Consents

To ensure a safe and successful event, regulations and guidelines to assist the event organiser have been developed by the Opotiki District Council. It is important that you take the time to read the information provided on this website to ensure that your event meets any requirements as set out by the Opotiki District Council.

Local Media Organisations

Promote your event to Opotiki audiences through our local media organisations that are proud to support the Opotiki community.

Mulcher FM

Local Community radio station run by Whakaatu Whanaunga Trust. Tune into 88.1 fm 88.7fm

Location: Church street Opotiki
Telephone: 07 315 5174
Email: wwt@xtra.co.nz

 

RADIO 1XX

Local award-winning radio station offering Bay of Plenty news, sport, weather & marine information, community notices and adult contemporary music to the Eastern Bay Of Plenty on 90.5FM & 1242AM and 93.0FM at Ohope Beach.

Opotiki Advertising Representative: Mike Butterworth  Phone: 0272306914
Location: King Street Opotiki or Cnr The Strand & McAlister Street, Whakatane.
Telephone Opotiki: 073155824 Whakatane: 07 308 6239.
Fax: 07 307 1242.
Email: 1xx@1xx.co.nz.
Website: www.1xx.co.nz.

 

BAYROCK 97-7FM & 99-3FM

The Bay of Plenty's original rock station. Owned and operated by Radio 1XX.

Location: Cnr The Strand & McAlister St, Whakatane.
Telephone: 07 306 1222.
Fax: 07 307 1242.
Email: bayrock@bayrock.co.nz.
Website: www.bayrock.co.nz. 

 

THE SUN 96.9FM

A Whakatane iwi radio station with a bilingual programme offering news, sports shows, community notices and contemporary music. Also operates a youth orientated iwi station -Taiohi 98.4FM.

Location: Kingsway Mall, Kopeopeo, Whakatane.
Telephone: 07 308 0403.
Fax: 07 308 0150.
Email: sunfm@xtra.nz.
Website: www.sunfm.irirangi.net  or www.sunfm.co.nz

 

Opotiki News

Opotiki’s local newspaper available every Tuesday and Thursday from various newsagents, dairies, booksellers and agents. 

Location: Church Street Opotiki
Telephone: 07 315 6106
Fax: 07 315 6494 
Email: editors@whakatanebeacon.co.nz 
Reporters: kat@opotikinews.co.nz
Sports Reporter: curleytuari-hape@opotikinews.co.nz

 

WHAKATANE BEACON & BAY WEEKEND

Whakatane's award winning community newspaper, the Whakatane Beacon, is available every Tuesday, Wednesday and Friday at various newsagents, dairies and bookshops. Bay Weekend is a free lifestyle weekly available late Friday or Saturday. The company also publishes the Kawerau Voice and Opotiki News.

Location: Whakatane Beacon, Pyne St, Whakatane.
Telephone: 07 308 8129.
Fax: 07 308 7569.
Email: editors@whakatanebeacon.co.nz.

 

EASTERN BAY NEWS

Catch up with the news of the Eastern Bay every Thursday with this free community newspaper. This is also the Whakatane office for the Rotorua Daily Post.

Location: Eastern Bay News, Phoenix House, Pyne St, Whakatane.
Telephone: 07 308 8300.
Fax: 07 307 0567.
Email: ebn@easternbaynews.co.nz.

 

PŪ KĀEA NEWSPAPER

Te Whānau o Pū Kāea Trust is a publisher of a monthly iwi newspaper for those tribes located in the Bay of Plenty of New Zealand (Aotearoa) and belonging to the Mataatua waka. These tribes are Ngāti Awa, Ngāi Tühoe, Ngāti Whare, Ngāti Manawa, Te Whakatōhea, Ngāi te Rangi, Ngāti Pūkenga, Te Whānau a Tauwhao and Te Whānau a Apanui. Pū Kāea is a community driven newspaper that informs, educates, entertains and empowers and provides a Māori forum for all issues affecting Māori

Location: Kingsway Mall, King Street, Whakatane. Postal PO Box 61, Whakatane.
Telephone: 07 307 2178.
Fax: 07 307 2328.
Email: news@pukaea.co.nz.
Website: www.pukaea.co.nz.

Council regulations

If your event is taking place in a public space, a Opotiki District Council hall or reserve, or a road or highway you must complete the Event Application process.  The following guidelines have been developed to assist the event organiser in this process.  It is important that you take the time to read the information provided to ensure that your event is successful, safe and meets with the requirements as set out by the Opotiki District Council.

For further information call the Opotiki District Council on 07 315 3030.

Follow the guidelines for:

• Risk Management and Security
• Protection of Reserves
• Environmental Health Issues & Building Permits
• Traffic Management
• Event Application and Council Regulations

 

Parks and Reserves

Fill out the relevant form for the Bay Trust Pavilion hire or contact the Parks and Reserves Manager at Opotiki District Council to book parks and reserves. In some circumstances a refundable bond may be required.

PDF of Bay Trust Pavilion Hire Application

Opotiki District Council Chambers

For chambers hire contact the reception at Opotiki District Council. Some hire fees may apply.

ph 07 315 3030

Risk Management and Security

Risk Management Plan

Depending on the nature of the event/activity a specific detailed Risk Management Plan may be required by council. The plans may need to include: outlining risk to people, the environment and equipment, how to control the risk and the strategy to deal with the risk.

• Possible risk to people
  Example: Falling scaffolding.
  Control: Structure is inspected by a Council Building Inspector.
  Strategy: Keep spectators away from the scaffolding area by erecting barriers and having marshals in place.
• Possible risk to the environment
  Example: Grass is burnt by lines painted on turf.
  Control: Ensure that only water-based paint is used.
  Strategy: Only nominated personnel to paint lines on turf.
• Possible risk to equipment
  Example: Damage to speakers.
  Control: Keep crowd away from speakers.
  Strategy: Employ extra security to patrol speaker area and erect crowd barriers.

 

Crowd Control Plan

Adequate crowd control measures must be in place to ensure the safety of spectators and participants. You should liaise with the Opotiki Police to discuss security arrangements and notify them of your event/activity.

Opotiki Police, 07-315-1110

 

Emergency /Ambulance Services

All event organisers should as a courtesy liaise with and inform the Opotiki Police and the local St John's Ambulance office of their intentions.

Contact details: Opotiki Police 07-315-3030, Opotiki Hospital/Health centre 07 315 8500, St John's Ambulance 07-315-6291. In the case of an emergency dial 111.

 

Public Liability Insurance

All event organisers must hold Public Liability Insurance. This will provide you with protection should a third party claim be lodged against the organiser. Without Public Liability Insurance you would be held personally liable. Contact your insurance agent to discuss your requirements.

Protection of Reserves

Every effort must be made to avoid damage to the reserve and associated facilities. If such damage is expected, the application may not necessarily be approved.

• Any activity or action that may lead to damage to grass surfaces, plantings or structures must be approved prior to the event.
• Vehicles must be restricted to designated parking areas unless otherwise approved.
• The Council reserves the right to postpone or cancel any event if activities or weather conditions could lead to damage to the reserve. 
•  Any damage to the reserve or associated facilities must be notified to the Council as soon as possible.

Council staff will inspect reserves on the first working day following the event. Any damage to the reserve and associated facilities or any litter or rubbish will be recorded, the hirer informed, and an appropriate arrangement to repair damage or clean up the reserve will be made.

All expenses incurred by the Council on repairing damage or cleaning up reserves will be invoiced to the event organisers. The liability of the hirer is not limited to the amount of the security deposit, and any charges incurred by the Council over and above that amount will be recovered from the hirer as a debt.  Following the inspection of the reserve the security deposit (less any expenses incurred by the Council) will be refunded.

Parks and Reserves Manager Mike Houghton 07 315 3030 xtn 730

 

Litter and Rubbish

The collection and removal of litter and rubbish from the reserve is the responsibility of the hirer. All litter must be removed from the reserve at the end of each day's hire. At the conclusion of the event, the streets immediately surrounding the event are to be included in the litter collection activity.

 

Fires

Fires are not permitted on any reserves without Council permission.  To gain consent from Opotiki District Council please complete a fire permit 1 week prior to fire date.

You can obtain your fire permit application from the Opotiki District Council Office.

Environmental Health Issues & Building Permits

Food Stalls and Permits

If your event is on an Opotiki District Council reserve, you will need to indicate on your application whether you intend to have food traders at your event. The Environmental Health Officer may contact you for further details about who your traders are and what they intend to sell. Additionally they may wish to know what water supplies are available for traders and what other facilities you will be providing e.g. rubbish removal.

Food stalls shall be licensed in accordance with current food legislation. Charitable stalls incur a lower licence fee. Each stallholder is required to arrange a licence. Please refer your prospective food stallholders to the Council's Environmental Health Officer. All caterers, inclusive of small fundraisers, such as sausage sizzles may required to register with the local authority. In addition to this, local bylaws require personnel qualified in food handling to supervise on-site food preparation.

Mobile and itinerant traders may also support your planned event provided they hold current licences with Opotiki District Council. Please check this aspect, and refer traders to the Council's Environmental Health Officer. From time to time, Environmental Health Officers attend events to ensure standards are being maintained. Allow ten working days before the event for the stalls to be approved.

• Sale of food at markets application form (PDF)
• Registration of food premesis requirements (PDF)
• Sausage sizzle information (PDF)

Environmental Health Officer, 07- 315 3030 xtn 717

 

Liquor Licenses

If you are intending to supply or allow consumption of alcohol at your event, you will need to obtain a special liquor licence. The Sale of Liquor Act describes when and where liquor can be sold and by whom. There is a cost associated with applying for a special liquor licence. Application must be made at least ten working days (2 weeks) prior to the date of the proposed event. Please liaise with the Council's Liquor Licensing Inspector. A liquor ban applies in some areas within the Opotiki District. Please also notify Opotiki police of your intention to supply alcohol when advising them of your event.

Liquor Licensing Inspector, 07-315-3030 xtn 717

• Special Liquor License Application (PDF)

To view the above links you will need the Acrobat viewer. If you don't have the viewer installed you can download it from here:
http://www.adobe.com/products/acrobat/readstep2.html

 

Noise

Please ensure the event is managed so as to avoid excessive noise being generated from the site. If your event includes use of generators or similar appliances, please ensure such appliances are positioned as far as practicable from residential areas, to minimise noise nuisance. Please note that your contact details will be provided to the Council's after-hours contractors.

Organisers are advised that in accordance with Section 327 of the Resource Management Act 1991 an Infringement Notice served for excessive noise carries a maximum penalty of $500.00.

Environmental Health Officer, 07-315 3030
A/H Coastline Security 07 315 6923

 

Sanitary Arrangements

While the actual number of people attending your event may be unknown, a guide for the provision of sanitary facilities for an event of short duration is one toilet per 200 people expected to attend. Further, if planning to provide Portaloos, please ensure some have wash-hand basins. The provision of toilets with wash-hand basins near to and for the use by food stallholders, etc, is recommended. Public toilets are to be located in areas with adequate lighting to safeguard personal security of users.

Environmental Health Officer, 07-315 3030

 

Fireworks

If you wish to ignite fireworks on a Opotiki District Council reserve then a test certificate is required from a test certifier stating the type of fireworks and the name of the licensed operator. Opotiki District Council must approve fireworks displays prior to the event.

 

Amusement Devices

Amusement devices must require permits and inspection. Please ensure permits are arranged and inspection occurs prior to the event. Inspection of the devices may be arranged with the Council's Building Control Officers.

Opotiki District Council , Environment Management  07-315-3030 xtn 717

 

Temporary Building Permits

Temporary structures such as tents, marquees, stages, scaffolding etc, may require a temporary building consent from the Opotiki District Council. Any such structures should be included in your site plan submitted at the time of application and should include the size of the structure, who will be erecting the structure and what the structure is made of.  The erection of a large marquee (e.g., 12 m x 30 m) would require a building consent. The following minimum requirements would apply:

• A minimum of three (3) entrances are provided. 
• Each entrance is at least one metre wide and has unobstructed routes into/out of the tent. 
• Each entrance is clearly signposted (with "Exit" or similar). 
• A minimum of two (2) fire extinguishers are provided. 
• Should you wish to provide seating in the marquee, then please provide this office with a plan of the proposed arrangement. 
• Should scaffolding be required, please ensure that this is erected by a qualified rigger. 
• Please arrange for inspection of the marquee prior to commencement of the event. 
• Wardens to establish an evacuation plan for emergencies.

The erection of a stage in excess of one metre in height would normally require a building consent. However, this may not be required as long as the following is observed:

• Provide details for stage construction and erection to this Opotiki District Council.
• Provide name and contact of professional rigger who is to erect the stage and the scaffolding.
• Please arrange for inspection of the stage to be carried out prior to the event.
• Ensure that adequate fire fighting equipment is provided.

Opotiki District Council Environment and Policy Department, 07-315-3030

Traffic Management

Road Closures or Disruption to Traffic

If your event is on a State Highway you will need to contact Transit Consultants. For all other roads you must contact the Opotiki District Council.

For an event that requires a road closure, to satisfy legislative requirements for an urban closure the Opotiki District Council requires a written application 56 days prior to the event taking place. You must supply proof of consultation with affected parties such as retailers or residents situated within the closed areas along with your application. Contact with emergency services should also be made to make allowances for issues such as emergency access during the event.

Engineering Department, 07-315 3030
Transit NZ 07 957 1610

• Temporary Road Closure Application (PDF)

To view the above links you will need the Acrobat viewer. If you don't have the viewer installed you can download it from here:
http://www.adobe.com/products/acrobat/readstep2.html

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